Solutions/Back Office Automation
PRISM · Back Office Automation

Turn unstructured documents
into verified ERP data. Instantly.

PRISM combines deep document intelligence with an autonomous agent layer. Beyond just extracting data, it actively flags gaps, resolves mismatches against your master files, and executes the workflows needed to push clean data straight to your ERP.

100+
Languages
5x
Less manual entry
100%
Full audit trail
30s
Avg. processing
01 · Ingest

Any document.
Any format. Any language.

PRISM accepts whatever arrives in your inbox or workflow. It processes PDFs, scanned images, email attachments, or spreadsheets in 100+ languages, utilizing intelligent, pre-configured templates to match your specific workflows.

Universal File Support: Natively handles PDF, JPG, PNG, TIFF, XLSX, MSG, EML, and scanned multi-page documents.
Native Localization: Reads 100+ languages natively to capture exact field meanings without losing document context.
Low-quality support: Handles messy handwriting, blurry pages, and crooked scans without dropping your data accuracy.
02 · Parse

Understand the layout.
Not just the text.

PRISM uses large language models to understand document layouts the way a human would by context, not by rigid page positions. The engine identifies sections, field relationships, and overall meaning before pulling any data.

LLM-Powered Analysis: Replaces generic OCR with advanced language models trained specifically for business document comprehension.
Context-Aware Logic: Identifies how fields relate to each other by analyzing the surrounding document layout.
Layout Flexibility: Adapts easily to various document structures, standard business layouts, and multi-page formats.
PRISM does not just read text. It understands the role of every element on the page before extracting anything.
03 · Extract

Every field.
With a confidence score.

PRISM pulls every structured field from the parsed document and maps it straight to your ERP layout. Any unverified data goes to a split-screen view, allowing your team to confirm details instantly without flipping through separate files.

Line-Item Extraction: Pulls all document headers, metadata fields, and individual line items separately.
Visual Bounding Boxes: Highlights the exact source text directly on the document image for fast verification.
Side-by-Side Review: Displays the original document and extracted data next to each other for easy checking.
04 · Verify

Custom validation.
Tailored to your workflow.

PRISM cross-checks every extracted record against your exact business data and rules before anything is posted. The system adapts entirely to your existing approval logic, matching data against your specific databases to ensure fast, accurate processing.

Tailored Rule Matching: Runs data validation checks built entirely around your company standard operating procedures and workflows.
Automated Verifier: Executes your custom verification logic instantly to keep document workflows moving at maximum speed.
Internal Data Cross-Checking: Verifies extracted fields against your existing internal databases and master records to prevent entry errors.
05 · Agentic

Automated action.
Not just data capture.

Once validation is complete, PRISM acts immediately based on your rules. It posts data, updates systems, and routes exceptions automatically, keeping humans out of the loop unless your workflow specifically requires them.

Direct System Integration: Syncs data straight to your current core platforms without requiring manual data entry.
Proactive Maintenance: Detects missing database records and immediately launches the correct internal workflow to get them updated.
Notification Workflows: Sends out exception alerts, approval requests, and system updates the moment a rule is triggered.
Complete Audit Logging: Timestamps every single automated step with clear reasons and outcomes so you are always audit-ready.
Human review is targeted, not total. You define exactly where a human must approve. Everything else completes automatically.

Running in production at enterprise clients.

Not pilots. Not prototypes. Live workflows processing real documents every day across Southeast Asia.

Construction & Engineering · Procurement

Procurement intelligence platform

Manual cross-referencing eliminated. Real-time pricing insights to negotiate lower rates with confidence.
The challenge
The procurement team manually cross-referenced pricing across disconnected databases and PDF documents. Lookups were slow and error-prone, creating delays across the entire procurement cycle.
What we delivered
Intelligence platform extracting and normalising procurement data from documents. Natural language query interface for instant lookups. Dashboard for price trend analysis and supplier negotiation support across projects.
Results
Pricing lookups reduced from hours to seconds. Real-time pricing insights that give the team confidence to negotiate lower rates. Clean, standardised procurement dataset ready for ongoing analysis.
90%
Reduction in procurement processing time
Seconds
For lookups that previously took hours
1 query
Natural language across all procurement data
Commodities Enterprise · Sales Operations

Paperless B2B sales operation

Manual document processing eliminated. 70% reduction in administration time across the operations team.
The challenge
Operations teams spent significant time fighting their CRM and ERP systems, manually processing documents and orchestrating handoffs between tools that were never designed to work together.
What we delivered
AI-assisted agentic platform converting unstructured communications into streamlined end-to-end workflows. Automated extraction with AI validation. One-click approval flows and auto-generated response drafts with full workflow history.
Results
Administration time reduced 70% across the operations team. 20% overall efficiency gain across operations. Reusable methodology rolled out across multiple business units.
70%
Reduction in administration time
20%
Overall efficiency gain across operations
Blueprint
Reusable methodology across business units

See PRISM in your environment.

We deploy in weeks, not months. Bring your own documents to the first call and we will show you what PRISM does with them.

Book a demoBack to solutions